19th Judicial District Court Parish of East Baton Rouge

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Employment Opportunities  Deputy Finance Director

Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION

Under administrative direction, assists in managing and coordinating the activities and operations within the Finance Department including professional accounting functions and preparation of financial statements and reports; coordinates assigned activities with other departments and outside agencies; provides highly responsible and complex administrative support to the Finance Director; and serves as the Finance Director in his/her absence.


REPRESENTATIVE DUTIES

Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

1. Participate in the overall management of the Finance Department; assume day-to-day responsibility for assigned services and activities including professional accounting functions, payroll processing and preparation of financial statements and reports.

2. Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned court budgets; recommend and administer policies and procedures.

3. Participate in the development and administration of the Court’s annual budget; participate in the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; implement adjustments.

4. Assist in the review of month end work such as recurring journal entries, bank reconciliation and other monthly statements for accuracy and completeness.

5. Assist in the preparation and reviewing of financial statements, ledgers, and complex financial reports concerning operating, capital and grant funds.

6. Assist in the coordination of the annual independent financial audits and special audits by other governmental agencies.

7. Assist with financial planning; conduct and coordinate special studies and projects as assigned.

8. Assist Judges and other department offices with fiscal and accounting needs including grant writing applications and reporting.

9. Assist in the copying and maintaining of contract listings as well as keeping up with renewals;

10. Oversee worker’s compensation claims.

11. Serve as the liaison for the Finance Department Director with other departments and outside agencies; assist with negotiating and resolving sensitive and controversial issues.

12. In the absence or direction of the Finance Director, serve on a variety of committees; prepare and present staff reports and other necessary correspondence as needed.

13. Recommend modifications to accounting programs, policies, and procedures as appropriate.

14. Attend and participate in professional group meetings; maintain awareness of new trends and developments in the field of relevant accounting practices; incorporate new developments as appropriate.

15. At the direction of the Finance Director, respond to and resolve difficult and sensitive citizen inquiries and complaints; as instructed by the Judicial Administrator.

16. Assist, maintain, review and reconcile inventory reports as well as fixed asset schedules.

17. Assist with duties as instructed including daily cash management or any other duties assigned by the Finance Director.


QUALIFICATIONS

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

 Operational characteristics, services, and activities of a governmental accounting program.

 Principles and practices of municipal accounting, program development, preparation and administration.

 Methods and techniques of financial auditing and accounting.

 Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets,  and databases.

 Principles and practices of fiscal, statistical, and administrative research and report preparation.

 Pertinent federal, state, and local laws, codes, and regulations.


EDUCATION AND EXPERIENCE GUIDELINES

Education/Training:

A Bachelor's degree from an accredited college or university with major course work in accounting or closely related field.  

Experience:

Recent college graduates are encouraged to apply.  Prefer three - five years of progressively responsible accounting experience with at least two years of governmental accounting and two years of administrative and supervisory experience or any equivalent or combination of education and experience.

Special Requirements:

Upon offer of employment, candidate is required to adhere to a drug test and background check.


PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Environment: Work is performed primarily in a standard office setting.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (25 lbs.); to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

FLSA: Exempt


The starting salary of this position is $50,000. 

Resumes need to be submitted by 4:00 pm, Wednesday October 14, 2020 to:  19thJDCResume@19thjdc.org

Equal Employment Opportunity Policy

The Court is committed to providing equal employment opportunities. We will not discriminate against employees or applicants for employment on any legally-recognized basis, including but not limited to, veteran status, race, color, religion, sex, pregnancy, national origin, physical or mental disability, age, protected genetic information, or sickle cell anemia. No person or employee, no matter his or her title or position, has the authority, expressed, actual, apparent or implied, to discriminate against or harass another employee of the Court.

This policy governs all aspects of employment, including but not limited to, selection, job assignment, compensation, discipline, termination and access to benefits and training. Employees having a question about this policy or concern that the policy is not being followed should immediately contact their manager, the Human Resources Director, or the Judicial Administrator. Each employee has both a right and a duty to report conduct which he or she believes may constitute unlawful discrimination, and the Court will not condone or authorize any kind of retaliation against any employee who has in good faith reported conduct which he or she believes may constitute discrimination in violation of this policy. Additionally, any employee found to be engaging in any type of unlawful discrimination will be subject to disciplinary action, up to and including termination of employment.